Certification Process

The process students and University Veteran Services follow to certify your federal, Wisconsin, and/or National Guard benefits. 


It’s recommended to complete the certification process as soon as possible.  This is a required step in order to receive your education benefits.

Federal benefit certification process

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1. Select and confirm your benefits in MyUW Student Center.

2. Upload any relevant documents in MyUW Student Center.

Select “Veterans Benefits” and you have the option to upload any/all available documents related to the application process.

These documents might include:

3. University Veterans Services will verify that your courses meet degree requirements.

There are strict rules on what we can certify. If we come across courses that don’t meet requirements of your program(s), we’ll notify you via email. It may be as simple as seeking justification from your advisor to certify the course.

If the VA considers the courses we certified as less than full-time (i.e., you are an undergraduate student taking 12 credits but can only be certified for 8), you will see a reduction in your benefits.

4. Review your declared program and see if your courses meet degree requirements.

Use the Academic Navigator in MyUW to find your declared programs, assigned advisors, and search for courses.

Undergraduate students can use the Degree Audit Report System (DARS) to verify if courses meet requirements and view degree progress. Get information and training materials for DARS.

5. University Veteran Services certifies you to the Veterans Administration (VA).

  • We report your credit hours and term dates to the VA.
  • We certify your residence (in-person) credits and distance (online) credits.
  • If you’re using a benefit that pays tuition, we also report the covered cost of tuition you were billed.
  • We update this certification if you withdraw or your course load changes.

6. The VA will send an email confirming your certification.

The email should go to your @wisc.edu email and look something like this:

An Enrollment certification for the period beginning on 09/06/2017 and ending on 12/21/2017 for Credit Hours: 7, Distance Hours: 3 has been submitted to the VA. This was submitted by a certifying official from the UNIVERSITY OF WISCONSIN-MADISON on 8/16/2017. Your claim will be processed in the order it was received. Please do not respond to this message.

If you see an update to your Student Center but did not receive correspondence from the VA, feel free to ask us for your certificate ID number and the enrollment information we sent.

7. Confirm that you have been certified in MyUW Student Center.

You’ll see three green check marks in your Student Center once we’ve certified you:

benefit certification status

Status:
You are eligible to receive the benefits listed below.
You are set to receive the benefits listed below.
Your enrollment has certified to the VA

8. The VA sends money

The VA takes 2-3 weeks (or longer) to process a certification. Contact the VA directly for a status update.  If you don’t know what your stipend amounts will be, use the GI Bill Comparison Tool® for current benefit rates.

The schedule of tuition and fee payments has changed, and UW-Madison is offering a way to help avoid late fees and allow refunds for financial aid.

How to best use your education benefits

Veterans Administration policy on certification

There are strict rules on what we can certify.

If we come across courses that don’t meet requirements of your program(s), we’ll notify you via email. It may be as simple as seeking justification from your advisor to certify the course.

University Veterans Services can answer specific questions and help you figure out ways to receive your full benefit. Feel free to contact us.

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Undeclared undergraduate students

We can only certify freshmen and sophomores who are undeclared and can only be certified for general education courses (note the foreign language requirement is not under “general education”). Because of these restrictions, we recommend that you declare your major as soon as you meet requirements.

Per VA policy, students pursuing a bachelor’s degree may not have to declare a major before their junior year at some schools. The student cannot be certified beyond his or her sophomore year unless a major is declared. Only “General Education” courses can be certified prior to the declaration of a major.

Declared undergraduate, Graduate, Professional students

We can certify you for all courses that meet degree requirements, including general education and electives. A course is fine as long as it meets requirements of any major, certificate, or degree.

Per VA policy, only courses that satisfy requirements outlined by the curriculum guide or graduation evaluation form can be certified for VA purposes. If a student takes a course that does not fulfill a program requirement, it cannot be certified for VA purposes. Excessive free electives, for example, cannot be certified.

Non-matriculated (i.e., university special or non-degree seeking) students

We can only certify you for two terms as a non-degree seeking student if you are pending admission to UW-Madison. (example: taking prerequisites for a graduate program after you have already completed an undergraduate degree).

Per policy, VA educational benefits cannot be paid to non-matriculated college or university students unless they are pending admission to your school. In that case they can be certified for two quarters or semesters. The student can be certified beyond this two-term limit only if the student is admitted to your school as a degree- seeking student, irrespective of the number of credits taken.

Repeated courses

If you fail a class, we can certify it again. Classes that are successfully completed may not be certified again if repeated unless a higher grade is required.

Example 1: If a Nursing program requires a “B” or better in Biology, then that class may be repeated if a “B” or better was not earned.

Example 2: If a course is required for graduation, a student may repeat the course and be certified for it until it is successfully completed.

Example 3: If a student chooses to repeat a course that was successfully completed, just to improve their GPA, that course cannot be certified to VA.

Study Abroad

Students can be certified for study abroad courses if the program at the “host school” has been approved for GI Bill funds. Use the Web Enabled Approval Management System (WEAMS) tool to search for approved institutions.

State benefits certification process

Federal certifications will happen first. The course requirements enforced by the federal VA are not relevant for state benefits.

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1. Select and confirm your benefits in MyUW Student Center.

2. Upload any relevant documents in MyUW Student Center.

3. University Veterans Services will verify your eligibility.

What University Veterans Services will verify:

We have the necessary documents on file.

You are a Wisconsin Resident for tuition purposes.

You have not exceeded the 128 credit/8 semester rule.

You have met the 2.0 cumulative GPA requirement.

If you’re the child of a veteran, you’re not over the age of 26.

If we run into any issues, we’ll send you an email.

Note: If you are studying abroad, you need to contact us before you leave to verify your program’s eligibility for the Wisconsin GI Bill.

4. The Wisconsin GI Bill is applied to your tuition account.

If you’re using partial Post 9/11 GI Bill®, we apply the Wisconsin GI Bill after the school has received the federal VA’s tuition payment. If the Wisconsin GI Bill is your only tuition benefit, it will be applied at the beginning of the term.

Wisconsin National Guard Grant certification process

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1. Select and confirm your benefits in MyUW Student Center.

2. Submit a National Guard Grant Application to Universtiy Veterans Services.

You can submit the application in person or via email. You must submit a new application EVERY semester, and we must receive it within 90 days of the last day of finals.

Download the Wisconsin National Guard Grant Application (pdf)

This document can be submitted via MyUW Student Center.

  • Select “Veterans Benefits.”

Login to MyUW

3. After grades post at the end of the term, University Veterans Services will verify your eligibility & complete your application.

Here are the things we verify:

The number of credits you successfully completed that term.

You met the 2.0 term GPA requirement.

How much of your tuition was covered by other education benefits (i.e. Post 9/11 ®, TA or ROTC scholarship).

If we run into any issues, we’ll send you an email.

4. The Department of Military Affairs (DMA) mails you a check.

You should receive the check within 30 days of the DMA receiving your application. Questions can be directed to the grant specialist.

Roles

A single user
Student responsibilities:

  • Applying for your benefits
  • Selecting your benefits each semester
  • Enrolling in courses required for your program(s)

Bascom Hall at UW-Madison
Veterans Services responsibilities:

  • Advising on the proper use of benefits
  • Certifying your enrollment complying with VA policy
  • Contacting you if we encounter any issues

A star
Veterans Affairs (VA) responsibilities:

  • Determining your eligibility for benefits
  • Processing your certification
  • Issuing payment to you, the school, or both

Contact

University Veteran Services
school certifying officials

Call us at:
608-265-4628

Email us at:
veterans@wisc.edu

Location pin for University Veterans ServicesUniversity Veterans Services
333 East Campus Mall
10th floor, Suite 10320
Madison, WI 53715


Monday - Friday
9:00am - 4:00pm

Appointments

Drop-ins are always welcome, but appointments are encouraged.

Current students can make an appointment using Starfish.