This policy applies to all enrolled UW-Madison students who are called to active U.S. military service, as well as enrolled students already on U.S. active duty and must relocate due to reassignment. In both cases, the students should provide a copy of their military orders to the Certifying Official in the Registrar's Office. The Certifying Official will provide copies of the orders to other campus offices, as necessary, with social security number redacted.
The student may request a Withdrawal from the semester, or Drop some courses while arranging for the completion of other courses, on a case-by-case basis. In coordination with the respective faculty member. There should be a written agreement (email suffices) between the faculty member and the student for any course completion away from campus. If a satisfactory amount of the course work has been
The student's account will be held open during the period of active duty, plus the following two semesters. This will allow the student to continue to use their
Students who request a Withdrawal shall receive a full refund of tuition and fees. Students will be refunded tuition for courses Dropped, provided they drop below full-time.
University Residence Halls
Unused housing fee payments on a prorated basis are refunded based on the checkout from the residence halls; all deposits submitted for the contract term will be refunded.
Leaseholders in University Apartments (Eagle Heights, University Houses, or Harvey Street Apartments) may request termination of their lease if either the eligible leaseholder or their spouse/partner is ordered to active duty. The leaseholder's rent obligation shall be ended as of the requested lease termination
When a student withdraws from classes, a Federal Return of Title IV (R2T4) calculation must be performed. The calculation determines the prorated amount of all Title IV funds (PELL, FSEOG, Direct Loans) which must be returned to the federal government. The R2T4 calculation does not change for Veteran students activated for military service. If. after a student withdraws, the institutional changes
Dean of Students Office
Works with the students to ensure all university offices adhere to the policy, and the student fulfills all obligations. Stays in contact with
The student is expected to immediately notify the Dean of Students Office and the Certifying Official (Registrar Office) upon notification of active duty mobilization, or reassignment for those already on active duty. The student is expected to notify faculty, and to consult with his or her academic advisor in a timely fashion to determine the best academic course of action. Once on active duty, the student is expected to update the Dean of Students Office on expected return to school date. The student is also required to notify any campus agency from which he/she receives services, such as the McBurney Center or academic tutoring.
The student's academic standing at the time of re-entry to the University shall remain as it was prior to serving on active duty. Academic Departments, particularly those with sequential