Please contact the VA Certifying Official, Joe Rasmussen (608) 265-4628, or John Bechtol, Assistant Dean of Students (608) 890-2701, to receive assistance with questions and paperwork.

Contacting the Federal VA

The best way to contact VA Education is the online Ask a Question site. In addition to asking questions, this site may be used to submit electronic files to the VA.

The VA Education Office may also be reach toll-free at: 1(888) 442-4551.

Contacting UW-Madison Financial Aid

For questions in regards to financial aid (not including VA benefits) you may contact Joselyn Diaz-Valdes in the Office of Student Finical Aid via email joselyn.diaz-valdes@finaid.wisc.edu or call 1(608) 262-3060.

Please visit the Office of Admissions and Recruitment for more information or contact Admissions' Veterans Liaison, Lori Christianson, at lchristians2@admissions.wisc.edu or (608) 262-1237.

Apply for Federal VA Benefits: VONAPP

Post 9/11 GI Bill

The Post 9/11 GI Bill provides financial support for education and housing to individuals with at least 90 days of aggregate service on or after September 11, 2001, or individuals discharged with a service-connected disability after 30 days. You must have received an honorable discharge to be eligible for the Post 9/11 GI Bill.


The Yellow Ribbon program covers unpaid non-resident charges for student veterans who are approved the Post 9/11 GI Bill at the 100% rate.

Available slots will be filled with students on a first come first served basis. If you are already participating in the Yellow Ribbon Program at UW-Madison you do not need to reapply.

To apply for participation in the program:
  • Complete and submit the Yellow Ribbon Application.
  • Along with the application, submit your Certificate of Eligibility Letter from the VA indicating approval for benefits at the 100% rate.

Wisconsin GI Bill

The Wisconsin GI Bill provides remission of 100% of standard academic and segregated fees as a University of Wisconsin System institution to eligible Wisconsin veterans and their dependants. For more information, contact your County Veteran Service Officer or UW-Madison Veteran Services.


A program whereby an eligible guard member can apply for a tuition reimbursement. The application form must be submitted to UW-Madison and received by the Department of Military Affairs no later than 60 days after the end of the semester, but earlier submission is encouraged. Please see the WI Department of Military Affairs for further information.

Other Programs

Tutoring Services

Greater University Tutoring Service (GUTS)

Free general university program available year round for the majority of subjects including Math, Biology, Physics, Chemistry, Foreign Languages, Economics, Statistics, and more.

There are options of two hour weekly tutoring in groups of no more than six, as well as drop-in tutoring in College Library for those who do not need consistent weekly assistance. View the website sited below to find the GUTS Drop-In Schedule as well as GUTS office hours in the Student Activity Center.

http://guts.studentorg.wisc.edu/

(608) 263-5666 guts@rso.wisc.edu

Department Specific Learning Centers

  •  Chemistry Learning Center: Open for the Fall and Spring semesters in room B311 of the Chemistry Building (608) 265-5497 atjacob@wisc.edu
  •  Engineering Undergraduate Learning Center (ULC): Free tutoring in Chemistry, Math, Physics, Computer Science, and Engineering in Wendt Library.

www.engr.wisc.edu/current/coe-ulc-tutoring-undergraduate-learning-center.html

www.engr.wisc.edu/current/coe-tutoring-drop-in.html

Jenny Binzley: (608) 265-1099 Jbinzley@engr.wisc.edu

  •  The Writing Center: Assistance for all aspects of your writing by appointment (608) 263-1992 or 6172 Helen C. White Hall http://writing.wisc.edu/

 Private Tutoring

Students using federal GI Bills can receive a supplemental payment for up to $100 a month for approved private tutors. You must be currently enrolled and at least half-time.

http://www.benefits.va.gov/gibill/tutorial_assistance.asp

http://www.vba.va.gov/pubs/forms/vba-22-1990t-are.pdf

UW-Madison approved tutors for VA Tutoring:

Chemistry: https://www.chem.wisc.edu/content/tutors

Economics: http://www.econ.wisc.edu/undergrad/tutorlst.html

English: http://www.english.wisc.edu/documents/Proofreaders__Editors_and_Tutors_Sept13.pdf

French: http://frit.lss.wisc.edu/new_web/?q=node/91

Mathematics: http://www.math.wisc.edu/tutors/math

Physics: https://www.physics.wisc.edu/undergrads/files/tutors.pdf

Veterans, Educators, and Traditional Students (V.E.T.S.) Organization

V.E.T.S. is a strong student-veteran organization that has been on campus since 1972 and serves as UW-Madison's local Student Veterans of America chapter.

Health Care

Eligible veterans may use the William S. Middleton Memorial VA Hospital located just west of campus. To determine eligibility, contact Ms. Cari Myles, the OEF/OIF/OND Veterans outreach Coordinator at (608) 256-1901 ext. 11297. If you served at least one day in a combat theater, medical care is provided for five years after you separate from active duty at minimal cost.

University Health Services (UHS) is the student health center at UW-Madison. All enrolled UW-Madison students are eligible to use UHS. See their website for more information.

McBurney Disability Resource Center

The McBurney Disability Resource Center serves UW-Madison students with physical, learning, sensory or psychological disabilities substantially affecting a major life activity.

Counseling

University Health Services is located at 333 East Campus Mall (same building as the Veteran Services and Military Assistance and Vets for Vets). See their webpage for hours and contact information.

Middleton Memorial VA Hospital provides consultation, evaluation, and treatment for a variety of issues that can impact emotional well-being.

Located on Williamson St., the Madison Vet Center offers readjustment counseling, marital and family counseling, job counseling, and more. See their webpage for eligibility.

Taking Summer Courses

Post 9/11 GI Bill

Rate of Pursuit: VA calculation to determine full-time/part-time status.

  • Tuition and Fees are still covered at the same percentage as standard terms (Fall & Spring).
  • The amount of time subtracted from remaining benefits is based on your start and end date of courses.
  • During standard terms (Fall & Spring), full time is 12+ credits for undergraduates. 
  • Summer terms are "non-standard" and full time status is based on number of credits taken per week. "Summer" is not a term the VA recognizes. If courses have different start or end dates, they will be considered separate sessions. This is not the same calculation UW-Madison uses for full time status.
If your "Rate of Pursuit" is found to be less than full time, BAH payments will be prorated (no BAH is paid if found to be 50% or less). If you would like to verify what your status will be with the VA prior to enrolling in summer courses, send a question to the VA via the "Ask a Question" feature with the information below.

I am an undergraduate student at UW-Madison using Post 9/11 GI Bill and would like to know what my Rate of Pursuit would be if I took these courses:

Course start and end dates:     # of credits:

MM/DD/YYYY - MM/DD/YYYY for __ credits

MM/DD/YYYY - MM/DD/YYYY for __ credits


Thanks,


Jane Doe


How can I contact the VA?

For questions with federal benefits you can email the VA using the secure "Ask a Question" feature. 

You can also call the VA toll-free at: 1(888) 442-4551.

Questions on state benefits can be directed to the Wisconsin Department of Veterans Affairs at: 1(800) 947-8387.

What do I need to complete if I am a transfer student?

The majority of military veteran students at UW-Madison come with transfer credits. If you were using GI Bill educational benefits at another school, you must complete the required paperwork before you can use the benefit at UW-Madison.

Federal Benefits (Post 9/11, GI Bill-SR, Montgomery GI Bill, etc.)

Visit the VA's webpage, VONAPP You will need to complete VA Form 22-1995 (veterans) or 22-5495 (dependents) Request for Change of Program or Place of Training.

Wisconsin GI Bill

Complete form WDVA 2029 and email (or mail) a completed copy to the Veteran Services Office.

333 E. Campus Mall
Suite 10301
Madison, WI 53715

How many months of benefits do I have remaining?

UW-Madison does not have the ability to check availability of federal benefits. Sign up for an eBenefits account to check remaining benefits.

For questions about the Wisconsin GI Bill, UW-Madison Veteran Services can assist you. You can simply send an email to veterans@em.wisc.edu to request your balance. 

When will I receive my GI Bill payment?

Post 9/11 GI Bill

Tuition is sent directly to the University approximately 10-14 days prior to the start of the term. The VA also disburses the Books/Supplies Stipend directly to the student at that time.

BAH/Monthly Housing Allowance is based on the E-5 with dependents rate for the 53715 ZIP code. Monthly payments are made directly to the student at the beginning of the month for the prior month of training (payment for September will come on or near October 1st).

Montgomery GI Bill and MGIB-SR (Chapter 30 and 1606/1607)

You must verify your enrollment at the end of each month in order to receive payment for that month. Follow the attached link for information on verifying enrollment on the VA's help page.

Wisconsin GI Bill

If you are using the WI GI Bill to cover 100% of your tuition, you should be able to see the waiver applied to your student account prior to the start of the term. If you have questions or have not yet had your waiver applied, contact the Veteran Services Office.

For students using Post 9/11 GI Bill and WI GI Bill combinations, you will not have the WI GI Bill applied to your account until payment from the Post 9/11 GI Bill is received from the VA.

September 22, 2014

SUBJECT: UW-Madison Policy for Enrolled Students Called to Active U.S. Military Service

1. Purpose: This policy replaces the UW-Madison Military Service Policy (approved 12/4/2001 and re-published 01/27/2003, see Enclosure 1) and applies to all enrolled UW-Madison students who are called to active U.S. military service, as well as enrolled students already on U.S. active duty and must relocate due to a reassignment. In both cases, the students should provide a copy of their military orders to the Certifying Official in the Registrar’s Office. The Certifying Official will provide copies of the orders to other campus offices, as necessary, with social security number redacted.

2. Responsibilities:

a. Academics: The student may request a Withdrawal from the semester, or Drop some courses while arranging for the completion of other courses, on a case-by-case basis, in coordination with the respective faculty member. There should be a written agreement (email suffices) between the faculty member and the student for any course completion away from campus. If a satisfactory amount of the course work has been completed, as determined by the faculty member, the faculty member may elect to determine and enter a final grade for the student, thus considering the course complete. The student will notify his/her academic advisor of their intentions regarding courses, and also provide an anticipated return date to the university. Academic Advisors are encouraged to document student intentions in the Advisor Notes System.

b. Registrar’s Office: The student’s account will be held open during the period of active duty, plus the following two semesters. This will allow the student to continue to use their wisc email account and register for classes prior to their return to campus. After the two semester period following active duty, the student shall be required to apply for re-entry in accordance with normal procedures. Students already serving on active duty that are reassigned and don’t expect to return to campus will have their accounts closed.

c. Tuition, Fees and Housing: (1) Tuition: Students who request a Withdrawal shall receive a full refund of tuition and fees. Students will be refunded tuition for courses Dropped, provided they drop below full-time. (2) University Residence Halls: Unused housing fee payments on a prorated basis are refunded based on the checkout from the residence halls; all deposits submitted for the contract term would be refunded. (3) Leaseholders in University Apartments (Eagle Heights, University Houses or Harvey Street Apartments) may request termination of their lease if either the eligible leaseholder or their spouse/partner is ordered to active duty.  The leaseholder’s rent obligation shall be ended as of the requested lease termination date, or the actual date the apartment is vacated, whichever is later.   If the eligible leaseholder is ordered to active duty, his/her family could remain in the apartment through the length of the deployment.

d. Financial Aid: When a student withdraws from classes, a Federal Return of Title IV (R2T4) calculation must be performed. The calculation determines the prorated amount of all Title IV funds (PELL, FSEOG, Direct Loans) which must be returned to the federal government. The R2T4 calculation does not change for Veteran students activated for military service.  If, after a student withdraws, the institution changes the amount of institutional charges, i.e. refunds 100% of the tuition charges to a student as an institutional refund policy, those changes do not affect the charges nor aid earned in the calculation. Any tuition refund generated by this action must be used to first repay federal and state aid programs in accordance with the Return of Title IV policy.

e. Dean of Students Office: Works with the student to ensure all university offices adhere to the policy, and the student fulfills all obligations. Stays in contact with student during active duty commitment and assists with the transition back to the university after completion of duty.

f. Students: The student is expected to immediately notify the Dean of Students Office and the Certifying Official (Registrar Office) upon notification of active duty mobilization, or reassignment for those already on active duty. The student is expected notify faculty, and to consult with his or her academic advisor in a timely fashion to determine the best academic course of action. Once on active duty, the student is expected update the Dean of Students Office on expected return to school date. The student is also required to notify any campus agency from which he/she receives services, such as the McBurney Center or academic tutoring.

3. Academic Standing: The student’s academic standing at the time of re-entry to the University shall remain as it was prior to serving on active duty. Academic Departments, particularly those with sequential curriculum such as Nursing or Law, should make every effort to place the student into a new cohort with which he/she may then advance through the program. Students shall not have to re-apply to enter a particular program provided they departed for active duty in good academic standing. At the discretion of the Dean of a College/School, newly admitted students who are called to active duty before they’re able to enroll in classes shall not have to re-apply, and may enroll in classes upon the completion of active duty.  

4. Authors:

John Bechtol, Assistant Dean of Students, jbechtol@studentlife.wisc.edu, (608)890-2701

Joe Rasmussen, Certifying Official, jerasmussen@em.wisc.edu, (608)265-4628

 

Approved

 

Sarah C. Mangelsdorf

Provost, University of Wisconsin-Madison

 

http://provost.wisc.edu/military.htm

 

 July 29, 2014: 

1. Fall 2014 events

2. Educational benefits updates

3. 1-credit hour Veteran Information Course registration info

4. Federal Work Study opportunity

5. Campus Research Study in need of Veteran participants 

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